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Professional advice on specific issues should be sought from a lawyer, HR consultant or other professional. This information is provided with the understanding that Payroll Partners is not rendering legal, human resources, or other professional advice or service. If you decide to implement a biometric timekeeping system, make sure you’re on legally sound ground.

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For example, the penalty in Illinois ranges from $1,000 to $5,000 per violation plus attorney fees. The state may impose penalties on employers that violate biometric data laws. Moreover, they can use a biometric time clock that does not scan the surface of the hand or fingers. Employers can, however, use a fingerprint biometric time clock on a voluntary basis. Employers in New York cannot require employees to use their fingerprint to clock in and out, nor can they take adverse action against employees who refuse to do so. New York’s biometric provision focuses primarily on fingerprinting. As noted by the law firm Littler, Washington’s “law does not apply to an employer’s use of a biometric time clock as part of a timekeeping system.” While employers in Washington are free to use biometric time clocks, they cannot sell or profit from the biometric data or include hand or face geometry scans as biometric identifiers.

Whereas the statutes for Illinois and Texas are broadly applicable to employers, Washington’s protections are limited to data stored for commercial (rather than employment) purposes.

Employers must abide by confidentiality, retention and disposal rules if the biometrics data is no longer needed.

Employers cannot sell, lease, trade or profit from employees’ biometric information.

Employers must notify employees that their information is being collected and explain how the data is being applied.

Employers must obtain employees’ consent before collecting their biometric data.

However, from an employment perspective, the laws generally require one or more of the following: The specifics of current and proposed laws vary. Other states, including Arizona and Florida, have introduced legislation to regulate biometric data use. Several states - specifically, Illinois, Texas, Washington and New York - have enacted laws regarding the use of biometric information. Still, employers that utilize biometric time clocks should be aware of applicable laws. With a biometric time clock, this fraudulent scheme is a nonstarter. “Buddy punching” is the term used to describe an employee clocking in or out for a co-worker. You can count on it to ensure the employee data you need is easily accessible and secure even when.

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These identifiers may include:īiometric time clocks eliminate “buddy punching,” which is a leading cause of time theft. The fingerprint clock in software is reliable and convenient. Biometric Time ClocksĪ biometric time clock records an employee’s time based on biological identifiers that are unique to that employee. WiFi Wireless TCP/IP Ethernet included, in addition to standard wired Ethernet and USB drive download. According to the Software Advice survey, biometric time clocks seem to be the best way to prevent time theft, as only 3% of employees report stealing time via that method. Buy COMPUMATIC XLS Bio v2 Biometric Fingerprint Time Clock System, WiFi, CompuTime101 Software Included, 0 NO Monthly Fees: Biometrics - FREE DELIVERY possible on eligible purchases. Further, in a survey by Software Advice, 43% of hourly workers admitted “to exaggerating the amount of time they work during their shifts.” To prevent time theft, employers are utilizing biometric time clocks. employers over $400 billion yearly in lost productivity.

Evolution Payroll / Processing & Reports.

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Ease and reliability of networking was weighted more heavily than portability, as well, though some models - like the ZKTeco - jumped up a few spots for being both portable and durable. If you need something portable that you can take from jobsite to jobsite, consider the Lothill TimeDrop 4500 Series, which is a small device that plugs into a computer.Īt this point, it seems the best hardware and software combinations come with devices that require a monthly subscription for their most effective use, but I tried not to let that count as too much of a negative unless the cost was unreasonable. When it comes to overall build quality, the Ingersol Rand Schlage HandPunch HP2000 is a top contender and should easily stand up to years of use, though you will pay up handsomely for the machine. It even allows for remote web punch in for employees working from home. The TotalPass B600 immediately stands out in this regard, as it accepts fingerprint and facial identification, PIN codes, and RFID proximity badges.

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Though they all have reliable fingerprint scanners, we think both employees and business owners will appreciate models that allow for more than one type of verification method. These biometric time clocks are the best way to eliminate time theft, since they require a person to be physically present in order to punch in.